11 Tips to Improve Time Management

Office team building

Do you find that time just runs away from you at work?  Are you always struggling to catch up and find yourself stressed out because you’re so far behind with your daily tasks? Office team building can help!

We all have times at work when we feel under the cosh, learning to better manage your time will help to alleviate some of the stress and help to prioritise our workload, making for a more productive and enjoyable time at work.

Make a ‘to do’ list

Most people make lists, but the trick is to prioritise the order in which things must be completed.  Obviously, the most important and time dependent tasks should be tackled first, but don’t get into the habit of putting off some of the smaller tasks that you don’t particularly like doing.  Getting these out of the way will mean that you can then spend your time doing the tasks and jobs you most enjoy without having to stress about other things.

Make a list at the start of each day, but only put down things that you know can achieve within the time frame.  Starting off with an impossible mountain of tasks won’t help the situation.  Be honest about how much you can actually do.

Allow yourself to say ‘no’

Colleagues and bosses will respect you more if you explain to them that you can’t take on any extra work at the moment because you’re too busy, than if you take the work and then fail to deliver because you’ve overcommitted yourself.

Delegate

Does everything in your in tray need to be done by you and only you?  Can you delegate some of your work to a junior member of the team, or someone who isn’t as busy as you?

Sharing the workload is part of an efficient team, and you can always step into the breach and help out colleagues when you are less busy.

Make good use of quieter times

There will be times when your phone isn’t ringing off the hook and you don’t have 100s of emails to answer.  Use this time wisely to catch up with some of the more mundane tasks that tend to build up, this way you’ll have a clear deck once things become a little more hectic.

Don’t Rush

It’s easy when you’re stressed out to try and rush through work to meet deadlines, but rushing tends to lead to errors.  It is better to take your time and do the work correctly first time around than have the embarrassment and extra time demands of having to re-do tasks

Don’t procrastinate

There is a time for Facebook and a time for getting on with work.  A quick look at a social media site can quickly turn into half an hour or more, time that could be better spent on clearing your backlog.

Sometimes the mountain of workload can be scary, but gritting your teeth and diving into it is the best way to tackle it.

No distractions

If you are working against the clock, then it pays to shut yourself away from all distractions.  Turn your mobile phone to voicemail and ignore emails until you’ve completed the task.

Break down large tasks

Breaking down big projects or tasks into smaller, more manageable chunks will help you to overcome the initial feeling of being overwhelmed.

Think about how you work

Can things be done a different way?  Just because you’ve always done something a certain way, it doesn’t always mean that there isn’t a better, more practical way of doing something.  Don’t be afraid to try out new ways of working.

Ask for help

Asking for help isn’t a sign of weakness; it is actually a sign of your dedication to the job.

Attend a team building event that focuses on time management